Records Management System (RMS)
A fully CJIS-compliant platform for managing records, evidence, and cases with accuracy and accountability.
Solution Overview
The Records Management System (RMS) is a fully CJIS-compliant platform designed to simplify records, evidence, and case management. Built with direct input from law enforcement professionals, the system provides an intuitive, configurable interface that reduces paperwork, improves accuracy, and strengthens accountability across the agency..
Benefits
- Less time on paperwork, more time in the field.
- Improved accuracy and compliance with reporting standards.
- Stronger accountability for records and evidence.
- A system that adapts with your agency’s needs over time.
Why choose Enforce Assist RMS (eaRMS)?
HIGHLY CONFIGURABLE WORKFLOWS
Enforce Assist RMS adapts to the way your agency operates. Through low-code configuration, forms, workflows, and dashboards can be tailored to your policies without relying on costly custom code.
DESIGNED FOR LAW ENFORCEMENT PROFESSIONALS
Built with input from officers and records staff, the system reduces repetitive data entry, streamlines report writing, and ensures records are accurate, complete, and audit-ready.
SECURE & COMPLIANT TO LAW ENFORCEMENT STANDARDS
Aligned with FBI CJIS Security Policy, the platform delivers strong encryption, access controls, and full audit trails, protecting sensitive law enforcement data and maintaining compliance.
Intelligent Data Entry
The RMS reduces the burden of repetitive paperwork through auto-fill fields, validation rules, and intelligent document scanning. Officers can quickly complete reports in the field, while records clerks benefit from cleaner, more consistent submissions. By reducing manual typing and error correction, the system not only saves time but also improves data accuracy across incident, case, and evidence records. This means fewer delays in processing, faster approvals, and more reliable information available for investigations and analysis.
CASE MANAGEMENT
- Link incidents, cases, people, and vehicles in one system.
- Maintain version control for every record and edit.
EVIDENCE OVERSIGHT
- Track evidence from intake through disposition with full audit trails.
- Attach files of any type (images, video, audio, documents).
REPORTING AND COMPLIANCE
- Generate reports that meet internal, state, and federal requirements.
- Produce dashboards for officers, records staff, and supervisors.
Comprehensive Audit Trails
Every action taken in the RMS is captured automatically, from logins to data entry, updates, and administrative changes. Each entry is time-stamped, tied to a specific user, and recorded in detail, ensuring a complete history of activity. These audit trails strengthen accountability and protect the integrity of records and evidence. For law enforcement agencies, this translates into easier compliance reporting, stronger chain of custody management, and the assurance that data can withstand both internal reviews and external audits.
STREAMLINE REPORT WRITING
- Auto-fill fields, validation rules, and document scanning to reduce repetitive entry
- Incident-specific e-forms guide officers through accurate reporting
- Multimedia support for photos, video, and audio evidence
MAINTAIN AUDIT INTEGRITY
- Every record maintains version history
- Time-stamped audit logs document all changes
- Supports compliance with CJIS and reporting standards
ORGANIZE EVIDENCE
- Attach digital files of any type to cases
- Maintain chain of custody automatically
- Index and retrieve evidence quickly when needed
LINK RELATED RECORDS
- Connect incidents, cases, people, and vehicles
- Reduce duplication and improve investigative insight
- Strengthen cross-case visibility for analysts
SECURED ACCESS CONTROL
- Role-based permissions aligned to duty assignments
- Multi-factor authentication for sensitive access
- Configurable restrictions by role, case type, or unit
MOBILE AND FIELD READY
- Optimized for tablets, smartphones, and laptops
- Offline mode with sync when connected
- Field officers can capture reports on the go
AGENTIC AI ASSISTANCE
- Auto-summarizes reports and narratives
- Flags missing or inconsistent data before submission
- Suggests links between cases, suspects, or evidence
DATA-DRIVEN INSIGHTS
- Custom dashboards for chain of command
- Trend analysis for incidents and arrests
- Exportable reports for internal and external use
COMPLIANCE MONITORING
- Retention policies configurable by record type
- Audit-ready logs available instantly
- Alerts for overdue reviews or incomplete reports
Records & Case Management
Efficiently complete post-incident assignments using configurable workflows that adapt to your department’s specific needs. Streamline data collection with customizable business rules to ensure accuracy and consistency throughout the process. Generate comprehensive reports for tracking, analysis, and ensuring compliance with departmental standards.
Additional Features
Enforce Assis RMS is a comprehensive solution specifically designed to meet your department needs
High-availability
Designed for mission-critical law enforcement and public safety operations, built to manage high volumes of data, users, and operational demands without compromising performance or reliability
Hosting of choice
The modern cloud architecture supports the flexibility, scalability, and agility required for mission-critical law enforcement and public safety operations
Interoperability
The platform-level APIs ensure seamless connectivity across your IT ecosystem, including support for federal and state law enforcement integrations such as NCIC, NLETS, CLETS, state reporting systems, and other justice information exchanges
Compliance
Compliant with US, EU, EENA, NG112, FBI CJIS Security Policy, NIBRS/CIBRS reporting standards, and other regulations and frameworks around the world
Security
Meets the highest security standards, validated by independent third-party penetration tests, and aligned with FBI CJIS Security Policy, NIST 800-53 controls, and other law enforcement compliance frameworks
Integrated to GIS
Connects seamlessly to leading GIS services, including ESRI ArcGIS, Google Maps, OpenStreetMap, and other mapping platforms commonly used in law enforcement and public safety operations
Multi-lingual
Supports officers, agents, employees, and community members in the language of their choice, ensuring accessibility and clear communication across all stakeholders
Configurable
Offers drag-and-drop configuration for everyday adjustments and developer-level tools for advanced settings, enabling agencies to tailor the system to their operational and special requirements without heavy vendor reliance
Key Features
Enforce Assist RMS (Records Management System) is a cloud-based, secure, and cost-effective solution designed to meet the mission-critical needs of law enforcement and public safety agencies. Built to simplify records, evidence, and case management, it enhances accuracy, accountability, and efficiency while ensuring sensitive data remains compliant with the highest law enforcement standards.
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Intuitive User Experience – Officers and records staff can enter, review, and manage reports with clear forms, contextual help, and responsive layouts. The interface is designed to reduce training time and minimize errors.
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Configurable Workflows – Supervisors and administrators can tailor forms, approvals, and dashboards to reflect agency policies and procedures without requiring vendor code changes.
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Evidence & Case Management – Evidence, incidents, and cases can be connected in one system, ensuring information is complete, consistent, and easy to trace.
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Automated Data Entry – Features such as auto-fill fields, validation rules, and intelligent document processing reduce repetitive entry and help officers complete reports faster.
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Audit Trails & Version Control – Every record maintains a full history of changes, ensuring transparency, accountability, and compliance with audit requirements.
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